Admittance to the Exhibit Area
Entrance to the exhibition is by REALTOR® Expo 2008 name badge only. Each company that purchases an exhibit space is entitled to two (2) complimentary registrations. Additional registrations may be purchased for $50.00 prior to March 1, 2008, and $75.00 after that date. Onsite registrations will be accepted, if available, at the $75.00 rate. Each Exhibit registration offers entry to the exhibition and buffet lunch. The seminar is not included in exhibitor registration. Temporary workers and contractors working in the booth for installation or dismantle must wear a “working pass.”
Exhibit
One 8’ x 10’ exhibit is allowed per company, or one exhibit per independent operating division within a company. Each 8’ x 10’ exhibit includes one 6’ x 30” exhibit table draped and skirted, two chairs, one wastebasket, carpeted 8’ x 10’ space, and a 7” x 44” company identification sign. A limited number of double booth spaces are available (see Exhibitor Contract).
Displays, Materials and Props
Displayed items must sit inside the confines of the 8’ x 10’ booth space. This can be on the 6-foot table that is included, or on the floor. Displayed items must not impede or block the line of sight to the booth next to you and cannot sit or extend into the aisle.
a. PERMITTED AT EXHIBITS
- Educational sales literature
- Samples of food items are permitted and must be approved by the Catering Manager of the St Paul RiverCentre. See forms in Exhibitor Service Manual.
- Sales premiums, souvenirs, handouts, etc.
- Instruments and/or equipment (self-supporting and set on the table; no water is available)
- Table drapes (i.e., company banner)
b. PROHIBITED AT EXHIBITS
- No large display materials over 8 feet high or that exceed the 6-foot table dimensions. Standard name signs will be provided.
- Storage of boxes is not allowed behind the 8-foot back drape.
- No solicitations, interviews and/or distribution of literature can be done outside the confines of the Exhibitor’s individual exhibit area.
- No cooking or other food preparation.
- The serving of alcoholic beverages by Exhibitors is prohibited unless the exhibitor is a beverage distributor, wine merchant and/or winery. Wine service is limited to tasting and/or sample sizes not to exceed 4 liquid ounces.
Audio presentations of speech and/or music are prohibited.
Displayed items must sit inside the confines of the 8’ x 10’ booth space. This can be on the 6-foot table that is included, or on the floor. Displayed items must not impede or block the line of sight to the booth next to you and cannot sit or extend into the aisle.
Booth Assignment and Sublease
The REALTOR® associations will strive to fulfill all space requests. In the event that the exhibitor’s preferences are unavailable, the REALTOR® associations reserve the right to assign an alternate space. Confirmation of specific space will be made once all exhibit requests have been received and in the order that the REALTOR® associations receives paid contracts. The Exhibitor shall not sublet booth or any equipment provided by the REALTOR® associations; nor shall exhibitor assign this lease in whole or in part. Payment must be received before booth space is confirmed.
Refund Policy
Deadline for payment in full is March 1, 2008. A full refund (less a $75.00 processing fee) will be made for all space cancelled, in writing, on or before March 1, 2008. No refunds will be offered after March 1, 2008. All cancelled space shall revert to the possession of the REALTOR® Expo 2008, and may be re-sold.
Cancellation Policy
The REALTOR® associations reserve the right to cancel this contract if, in their opinion, the previous conditions are not observed or if payment in full is not received at the time the exhibit space contract is submitted. If, for causes beyond the control of the REALTOR® associations it is unable to comply with the terms of this contract and deliver the space allotted hereunder, this contract shall be considered terminated and any payments made by the exhibitor shall be refunded, less expenses incurred by the REALTOR® associations.
Security Tips for Exhibitors
Exhibitors and approved installation/dismantling team will only be allowed on the show floor during official installation and dismantling hours WITH APPROPRIATE BADGE REQUIRED. Loss or damage to Exhibitor property remains the sole responsibility of the Exhibitor at all times. We recommend that exhibitors carry the appropriate insurance coverage and store excess supplies and merchandise with BREDE EXPOSITION SERVICES or in a facility outside the hall. During teardown, stay with your exhibit until your empty cartons are delivered and your goods are packed, sealed, and properly labeled. Any shipments not being handled by BREDE EXPOSITION SERVICES are the sole responsibility of the exhibitor.
Responsibility for Loss or Damage
The exhibitor assumes all responsibility for damage caused by the exhibit or the exhibiting company to the person, property, or rights of other parties including injury to floors, walls, decorations or equipment of the Saint Paul RiverCentre or exhibit contractor.
Food & Beverage
Samples of food & beverage are permitted at the exhibits and must be approved by the Catering Manager of the Saint Paul RiverCentre. Forms will be available in Exhibitor Service Manual. Exhibitors must provide all attendees the opportunity to sample. Cooking or other food preparation is prohibited at exhibits. The serving of alcoholic beverages by Exhibitors is prohibited unless the exhibitor is a beverage distributor, wine merchant and /or winery. Wine service is limited to tasting and/or sample sizes not to exceed 4 liquid ounces.
Shipping, Labor, Furniture Rental, and Other Services
BREDE EXPOSITION SERVICES, the official show contractor and decorator, will supply the exhibitor with order forms for drayage, furniture rental, installation and dismantling labor, and various other services. All materials must be shipped to BREDE EXPOSITION SERVICES or hand-carried into the Saint Paul RiverCentre exhibition hall. Equipment to transport exhibitor freight is not available for personal use. Shipments CANNOT be received at the Saint Paul RiverCentre prior to the set-up day due to storage and receiving limitations. C.O.D. shipments CANNOT be accepted anytime. The Saint Paul RiverCentre will not accept delivery of materials for Hotel Guests that are exhibiting at the REALTOR® Expo 2008. Please review their requirements and limitation in the Exhibitors Service Manual. |
